Home>User Manuals>Right PDF Pro (Windows)

Use Right PDF printer to directly print supported file types to PDF. You can change PDF settings in the Printer Properties dialog box and apply changes to the result PDFs.

 

Save as Right PDF

  1. Open a MS Office file in its native MS Office application and choose File > Save As Right PDF.

  2. In the Save As dialog box, name it and select a location to save the result PDF file.

  3. Click Options ... and configure conversion settings.

  4. Click Save… and the result PDF will appear automatically after conversion as long as the option View Result PDF is checked.

 

Print to PDF with MS Office exporter

  1. Open a MS Office file in its native MS Office application and choose File > Export (MS Office 2013 & 2016 or above). For MS Office 2010, please choose File > Save & Send. For MS Office 2007 & 2003, please use Save As Right PDF See Save As Right PDF above for details.

  2. Select Create Right PDF and click the Create Right PDF button .

  3. In the Save As dialog box, name it and select a location to save the result PDF file.

  4. Click Options… and configure conversion settings.

  5. Click Save… and the result PDF will appear automatically after conversion as long as the option View Result PDF is checked.

 

Create PDFs with Right PDF virtual printer

  1. Open a file in its native application and choose File > Print.

  2. In the Printer section, select Right PDF from the Printer drop-down menu.

  3. Click Printer Properties and change PDF settings in the Right PDF Properties dialog box.

  4. In the Settings section, edit page range and page formatting options.

  5. Click Print, and specify a file name and a save location in the Save as dialog box.

  6. Click Save.

Printer properties

Do one of the following to open the Right PDF Properties (printing preferences) dialog box:

  • Click the Printer Properties button in the Print dialog box in any print-capable Windows application when Right PDF is selected under Printer.

  • Choose Start > Settings > Devices > Printers & scanners and select Right PDF. Click Manage and select Printing preferences.

 

The Right PDF Properties (Printing Preferences) dialog box includes three tabs: General, PDF Settings where you modify printing settings, and About, the third tab, which displays license agreement.

General. The General tab provides controls for the size and page layout of the PDF file.

Note: Page Setup settings in applications such as Microsoft Word may override some General settings made in Right PDF printer.

  • Paper Size. Select Standard and then choose a page size from the pull-down list, or choose User Defined …  and specify the page dimensions and unit.
    Click Add to define or modify additional standard page sizes using the page dimensions you specify.

  • Orientation. Select Portrait or Landscape.

  • Resolution. This setting influences character spacing, line breaks, and image quality. Usually, higher resolution produces a more accurate layout but a larger file size.
    Select a resolution: Screen (72 dpi), Low (150 dpi), Medium (300 dpi), High (600 dpi), 1200 or 2400 dpi (dots per inch). Low resolution is ideal for screen viewing. However, if you require high-quality hard copy or accurate control of character position, choose a resolution of at least 600 dpi.

  • Color. Select the color scheme used to print the resulting PDF. (Color, Grayscale, or Black & White).

  • Scale. Specify whether to reduce or enlarge a document, and by what percentage, between 1 and 1000 percent.
    Enter a value less than 100 percent to reduce the size of the text and images on the page; enter a value greater than 100 percent to enlarge them.

  • View Resulting PDF. Select this option to view the resulting PDF file. By default it is selected.

 

PDF Settings. The PDF Settings Tab provides controls for Compatibility, Font Embedding, Compression, Watermarks and Security. Choose a standard control or click the corresponding Advanced… button for more options. Check Optimize for Web Viewing to increase the viewing speed of your PDF document, or define save options, including the ability to append or overlay PDF files. See Destination Controls.

You can find the Document Settings panel under the PDF Settings tab in the Right PDF Properties dialog box. In this panel you can specify options, which control how the result PDF is displayed (e.g. which page to display as the initial page). You can also add Document Information such as Title, Subject, Author, Keywords or Custom Defined Fields to make it easier for readers to search PDF documents by category.

 

About. View version and license information.

Destination Controls

The Destination section provides controls that specify where to save the output files, how to name them, and how the system should respond when there are files with the same name in the specified save location.


Naming Method. Select a naming method from the drop-down menu:

  • Query the filename (default). During printing, the Save As dialog box will show, asking you to enter a file name. See Save As dialog.

  • Specify filename below. Click Browse… and in the Save As dialog box that pops up, specify where to save the file and enter a file name in the File name Click Save and a full file directory path then shows up in the PDF Name or Folder field. See Save As dialog.

  • Save in named folder; prompt filename. Create a PDF file in the directory specified in the PDF Name or Folder field. Right PDF will prompt you to enter the file name during printing.

  • Save in named folder; auto-name file. Depending on the application, Right PDF will generate the PDF file name automatically and save the file to the directory specified in the PDF Name or Folder field.

  • Mail result only, do not save file. Create a PDF file and attach it to a new e-mail without saving. The file will not exist elsewhere on your system.

  • Save to DMS. Save the result PDF files to DMS. If you are generating multiple PDF files, you must save them to DMS one-by-one.

 

PDF Name or Folder. Enter the target location. It saves files to this location and/or name unless you choose Query the file name.

 

If File Exists. Choose one of following options to resolve a file name conflict:

  • Show warning dialog. If selected, a warning message will pop up given there is already a file with the same name in the save location. You can choose to replace the existing file, insert the new file at the beginning of the existing file, append to the existing file, overlay with the existing file, or add a trailing number to the target file name. Click Cancel to proceed without saving anything.

  • Replace existing file. Replace the existing file with the result PDF file.

  • Add trailing number to filename. The new PDF file name copies the target file name followed by a sequential number. For example: pdf will be turned into Sample (1), Sample (2), Sample (3), etc.

  • Insert at start of existing file. The new PDF pages will be inserted at the beginning of the existing file.

  • Append to existing file. The new PDF pages will be inserted at the end of the existing PDF file.

  • Overlay with existing PDF. The pages of the new and the existing documents will be overlaid. Click the Options.... button to control how the overlay should be performed. Merge rules and other options are available:

    • Merge Rules.
      Choose a location from both selection boxes to adjust overlay between a newly created page and an existing page.

    • Place newly created pages as "Foreground".
      Place the original page in the background, and the newly created page in the foreground of the original page content. It can be useful if you want to place a logo on a document.

    • Repeat last page of the shorter document for page overlay.
      Put a header / footer or a logo on each page of a longer document. The last page of the shorter document must contain the header / footer or logo to be repeated.

    • Use existing file's "Document Settings" for newly created file.
      The newly created file will inherit the Document Settings of the existing file. If not selected, the default values will be used. This option is useful if you want to add a set of document settings (common properties) to PDF files.

 

Send as E-mail. Attach your PDF file to a new e-mail message. If you do not want to save the PDF file, you should also select Mail result only, do not save the file in Naming Method above.

Save As dialog

This dialog box shows up if Query the file name, Specify filename below, or Save in named folder; prompt filename is selected in Naming Method. When printing a PDF file, the Save As dialog will appear with extra options at the bottom of the dialog.

The Save As Dialog serves to:

  • Change the folder and file name if necessary.

  • Enable/disable the View Result PDF option.

  • Enable/disable the Document Settings option.

  • Enable Document Settings and click Edit….

Custom Defined Fields

By running a full-text search for a given phrase only on the documents with Custom defined fields, which contains additional information beyond the scope of the standard fields (author, title, subject, etc.), you are able to find PDF documents more quickly. There is no restriction on the number of custom fields you can create.

 

To add a custom defined field

  1. In the Document Settings dialog, click the Document Information tab.

  2. Under Custom, enter a field name in the Name box.

  3. Enter a field value in the Value box. Click Add.

  4. The newly created field with its value appears in the box at the bottom of the dialog box. Click OK.

 

To delete a custom defined field

  1. In the box where all custom defined fields are listed, select a row to delete.

  2. Click Delete.

 

To change a custom defined field

  1. In the box, select the row where you want to change the value of a field.

  2. In the Value box, type in a new value.

  3. Click the Change button. The selected row displays the new value.

More Resources...