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The Right PDF MS Office add-in appears as a tab in the PowerPoint ribbon, making it quick and easy to create PDF files and change conversion settings.

To create a PDF

  1. Open a PowerPoint file to be converted to PDF.

  2. Among the PowerPoint ribbon tabs, choose Right PDF > Create PDF.

  3. Select either Convert To PDF or Convert To PDF and E-mail:

    • Select Convert To PDF. It directly converts the current PowerPoint file to a PDF document and saves it in a specified location.

    • Select Convert To PDF and E-mail. Select this if you want to convert and send the PowerPoint file as an email attachment. Your default mail client appears right after the conversion progress is done. Then you can enter recipients, a subject, and send the attached PDF document with the email.

To change PDF conversion settings

  1. Choose Right PDF > Create PDF > Settings.

  2. In the Right PDF PowerPoint dialog box, you can set the conversion settings as needed to and then click OK:

  • Settings. Decide whether to add bookmarks, comments, and/or links to the resulting PDF file and the way the destination documents should be addressed, and then click OK:

    • Add Bookmarks to PDF. It automatically turns all the titles within the PowerPoint file into bookmarks in the resulting PDF.

    • Add Comments to PDF. Add comments from your PowerPoint file to the resulting PDF document.

    • Add Links to PDF. It converts all links in the PowerPoint file to hyperlinks in the resulting PDF.

    • Full Path Name. Set to address destination documents with full paths that indicates the driver letter. Note that links will be broken if you move the files.

    • Relative Path Name. Set to address destination documents with relative paths. You are allowed to move links without affecting their availability.

    • Always change target document extensions to *.pdf. Check to give all destination files the PDF file extension. For instance, if you insert a Word file named “xxx.docx”, the PDF link will open the file in PDF format.

  • Advanced Settings. Check Embed Metadata to include metadata, such as author, title, and more in the resulting PDF file, making it possible for recipients to access the data via PDF Document Properties. To view and edit advanced settings, click Advanced Settings (Right PDF) and select the following options as needed:

    • General. You have full control over paper size, page layout, resolution, printing in grayscale, and whether to view the output file after conversion.  

      • Page Size. Select Standard and choose a page size from the drop-down menu. You can click Add… to define a new size or edit an existing size. Alternatively, select Custom and define the page dimensions.

      • Orientation. Choose between Portrait and Landscape.

      • Resolution. It affects character spacing, line breaks, and image quality. Select a resolution level from the drop-down menu: Screen (72 dpi), Low (150 dpi), Medium (300 dpi), High (600 dpi), 1200 dpi, or 2400 dpi. The higher the resolution, the larger the file size. While lower resolution is usually used for screen viewing, you can choose at least 600 dpi to print high-quality hard copies or gain better precision over character positioning.

      • Color. Select the color scheme used to print the resulting PDF. (Color, Grayscale, or Black & White.)

      • Scale. Determine whether to reduce or enlarge the document. The scale ranges from 1 to 1000 percent. To reduce the size of the text and images on the page, enter a value less than 100; otherwise, enter a value greater than 100.

      • View Resulting PDF. It opens the resulting PDF file right after the conversion is over.

    • PDF Settings. It provides controls over Compatibility, Font Embed, Compression, Security, Watermark, Destination, Document Settings, and Multiple pages per sheet. Click Advanced… next to a control to further view or edit its settings.

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